Case File Copies

To request copies from a court file or obtain access to a court file, complete and submit the Records Request Form. Records are available at the Public Room window on the 1st floor of the Justice Building between 8:00 AM and 12:00 PM, and 1:00 PM – 4:00 PM every weekday, excluding legal holidays.

Records Request Form

Fees

Court staff will calculate the total cost after the request is made. If copies are mailed, postage costs will be added. All fees must be paid before copies will be made.

Circuit Court Fees (effective 01/2025)

Time to Complete

Please allow five (5) business days from the date of payment for your copy request to be completed. We will strive to complete your request as soon as possible, but some large or complicated requests may take longer.

Criminal and Civil Cases

Newer court cases: documents can be reviewed on the kiosk computers in the Jackson County Circuit Court lobby (1st Floor).
Older court cases (not digitized): documents can be reviewed by requesting the file at the Public Room window on the 1st floor of the Justice Building.

Juvenile and Adoption Cases

Adoption and Juvenile cases are confidential. Access to these cases is limited.

Juvenile cases: contact the Juvenile Clerks Office at 541-776-7171 ext. 35040.
Adoption cases: For information about requesting copies from an Adoption case visit the Judicial Department's Adoption page.

What is the difference between regular, Certified, and Exemplified copies?

Regular Copies are electronic images or photocopies of any document in the case file.
Certified Copies are photocopies of a filed document in its entirety (everything within a staple) that is sworn to be a true copy by a Court Clerk. The certified copy should not be taken apart. If the staple is removed the certification becomes invalid.
Exemplified Copies, also called 3-Way Certificates, is a photocopy of a pleading in its entirety that’s authenticity is sworn to by the Supervisor. The signature of the Supervisor is sworn to by the Presiding Judge then the Supervisor swears to the authenticity of the Judge’s signature. These copies are often required by other states and countries when copies are being submitted for filing in their local court. It takes two to three additional days to process an exemplified copy.

For other questions regarding Records Requests, email: jackson.case.file.request@ojd.state.or.us.

Records clerks are also available by phone at 541-776-7171 ext. 35024 between 8:00 AM and 4:00 PM every weekday, excluding legal holidays.