The Records department is responsible for maintaining all documents in the local court files and assists the public with requests for copies of court documents. Record requests are handled in person, electronically, or by mail on a first come, first serve basis. Confidential or sealed court records are not available to the public.
To obtain access to a court file or request copies from a court file, complete and submit the Copy Request Form. Copy requests can be submitted by email, US mail, fax, or through the Records/Archives desk in the basement of the Justice Building.
Court staff will calculate the total cost after the request is made. If copies are mailed, postage costs will be added. All fees must be paid in full before copies will be made by the records department.
Documents in newer court cases can be reviewed using the kiosk computers in the Jackson County Circuit court lobby or the public room (1st Floor). Older case files that have not been digitized can be reviewed by requesting the file in the archives department (basement).
Adoption and Juvenile cases are confidential. Access to these cases is limited. For information about requesting copies from an Adoption case visit the Judicial Departments Adoption Page.
To request copies from a Juvenile case, contact the Juvenile Clerks Office at 541.776.7171 ext. 585.
To request copies via mail, phone, in-person or fax
- Submit the Copy Request Form. Click to download the form. The forms may be sent in the mail, handed in at the Records/Archives desk, or faxed to the court at 541.776.7057.
- Call in your request to the court at 541.776.7171 ext. 188. When a request is called in a staff member will ask the questions listed on the Copy Request Form.
- In person request. Fill out the Copy Request Form at the Records/Archives area in the basement of the Justice Building.
Records are available at the Records/Archives desk between 8:00 AM and 11:00 AM, and 2:00 PM – 4:00 PM every weekday, excluding legal holidays.
What is the difference between regular, certified, and exemplified copies?
- Copies are electronic images or photocopies of any document in the case file.
- Certified Copies are photocopies of a filed document in its entirety (everything within a staple) that is sworn to be a true copy by a Court Clerk. The certified copy should not be taken apart. If the staple is removed the certification becomes invalid. Certified Copies may not be sent electronically.
- Exemplified Copy, also called a 3-Way Certificate, is a photocopy of a pleading in its entirety that’s authenticity is sworn to by the Supervisor. The signature of the Supervisor is sworn to by the Presiding Judge then the Supervisor swears to the authenticity of the Judge’s signature. These copies are often required by other states and countries when copies are being submitted for filing in their local court. It takes two to three additional days to process an exemplified. Exemplified copies may not be sent electronically.
Electronic copies are .20 cents per page.
Hard copies are .25 cents per page.
Certified copies are $5.00 per document plus .25 cents per page.
Exemplified copies are $10.00 per document plus .25 cents per page.