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ACMS Upgrade 2023

Appellate Case Management System Upgrade

The Supreme Court and Court of Appeals (Appellate Courts) will implement an upgraded Appellate Case Management System (ACMS) on December 11, 2023, at 8:00 AM. This webpage contains important information about the implementation including attorney and staff training, a new court notification email address, and upcoming court closures.

The upgraded ACMS will include a new combined eFiling and remote public access system, through which you and your staff can continue to electronically file and serve documents, and to access appellate case registers and documents remotely. The new system also, for the first time in the Oregon appellate courts, will provide eFiling capabilities and public access to self-represented litigants.


Training

The Appellate Court Records Section will host live virtual trainings on the new combined appellate court eFiling and remote public access system on December 4, 2023 from 9:00 AM to 10:00 AM and from 2:00 PM to 3:00 PM.

The two training sessions will be identical, so you need only register for and attend one session.

The training will include:

  • A virtual tour of the new combined appellate eFiling and remote public access system.
  • How to register to use the system (including what to do if you are an OJCIN subscriber).
  • How to find and access appellate case registers and documents.
  • How to electronically file and serve documents.
  • How to access your case filings and cases.

Register for the December 4, 2023 at 9:00 AM to 10:00 AM training here: https://oregonjudicial.webex.com/weblink/register/r0e5e18c9c9b9ef87a2ee41e00556de71

Register for the December 4, 2023 at 2:00 PM to 3:00 PM training here: https://oregonjudicial.webex.com/weblink/register/r1fe4c4812d30a2437d1d894b1b228392

For those who can’t attend the live training, the training sessions will be recorded and made available online. Additional training material will be available from the court's eFiling website (on December 11, 2023): https://www.courts.oregon.gov/services/online/Pages/appellate-efile.aspx


Court Closures

Both appellate courts will be closed on December 7 and 8, 2023, to facilitate migration to the new system. The Chief Justice issued CJO 23-049 which partially closes the courts on December 7 and 8 and extends filing deadlines to Monday, December 11, 2023.

The courts will reopen using the new system, on Monday, December 11, 2023, at 8:00 AM.

You can access CJO 23-049 here: 2023-049 - Oregon Chief Justice Orders - State of Oregon Law Library Digital Collection (oclc.org)

Further Information about December 7, 2023: Court closure (ORS 1.060(3) and ORS 174.120(2))

  • The courts will not accept filings (paper, fax, or eFiling), staff the counter, or answer phones.
  • Court staff will process existing work; you should expect to see the court accepting filings submitted before December 7 and issuing notices and orders until the close of business on December 7.
  • For those matters with filing deadlines on December 7 and December 8, those deadlines will be extended to Monday, December 11, 2023, by Chief Justice Order.
  • This is not a court closure for court employees.

Further Information about December 8, 2023: Court closure (ORS 1.060(3) and ORS 174.120(2))

  • The courts will not accept filings (paper, fax, or eFiling), staff the counter, or answer phones.
  • For those matters with filing deadlines on December 7 and December 8, those deadlines will be extended to Monday, December 11, 2023 by Chief Justice Order.
  • This is not a court closure for court employees.

New Court Notification Email

Beginning Saturday, December 9, 2023, the Appellate Courts will use the following email address to distribute notices and orders: Oregon_Appellate_Courts@thomsonreuters.com (Thomson Reuters is our vendor). Please take the necessary steps within your email program(s) to ensure that email notifications from this email address are not diverted to spam or junk mail folders.


Emergency Filings

If you need to submit an emergency filing on December 7 or December 8, email your filing to Daniel Parr, Appellate Court Administrator at daniel.parr@ojd.state.or.us with the following subject line: EMERGENCY FILING DURING SYSTEM UPGRADE – CASE NUMBER (appellate case number or the circuit court case number for a new filing).

This process is for emergency filings only. An emergency filing is a filing in which the court must take an action on December 7 or December 8 notwithstanding the extension of filing deadlines. No other documents will be considered filed with the court on December 7 or December 8 (see ORAP 1.20(1)). An emergency filing made in this manner must comply with all other applicable Oregon Rules of Appellate Procedure. If a payment is required for the filing, the court will collect the payment the week of December 11.


Registering for the New eFiling and Remote Public Access System on December 11, 2023

Registering as a user for the new system is different depending on whether you are an existing OJCIN Online subscriber or a non-OJCIN Online subscriber.

How do you know if you are an OJCIN Online Subscriber?
If you currently have remote access to appellate case information, you are an OJCIN Online subscriber. If you currently use only the eFiling system but do not otherwise have remote access to appellate case information through OJCIN Online, then you are a non-OJCIN Online subscriber.

Does this impact my access to the circuit court system (OECI)?
No, this upgrade only impacts access to the Appellate Case Management System which is the case management system for the Supreme Court and Court of Appeals.

OJCIN Online Subscriber
OJCIN Online subscribers must register through the new system to gain access. It is important that you use the same email address you use for the existing ACMS to register for the new ACMS. Your access permissions will automatically be associated with your account once you complete the registration process.

From the OJCIN Online web page (https://www.courts.oregon.gov/services/online/Pages/ojcin.aspx),

  1. Click the Sign In button under Access ACMS (this will take you to the ACMS portal),
  2. From the ACMS portal, click LOGIN/REGISTER,
  3. Select Sign up now,
  4. Follow the prompts to register.

For questions about your OJCIN Online account, please contact the OJCIN Online business office by email at OJCIN.Online@ojd.state.or.us or by phone at 800-858-9658.

Non-OJCIN Online Subscriber
Non-subscribers can register for the new system which will provide access to the electronic filing system and remote access to the case register of public cases. Attorneys and self-represented litigants can get additional remote access to their associated cases by submitting a one-time request through the system.

To register for the system, from the Appellate eFile web page: https://www.courts.oregon.gov/services/online/Pages/appellate-efile.aspx

  1. Click the Start Now button (this will take you to the ACMS portal),
  2. From the ACMS portal, click LOGIN/REGISTER,
  3. Select Sign Up now,
  4. Follow the prompts to register.

To gain additional access to your cases, when prompted select Attorney and follow the prompts. Note: You will be required to input your bar number and some form of photo identification. Court administrators will then review your request and grant you access (this is a one-time registration process and once complete will provide you with remote access to all cases in which you are associated within ACMS).

This information will be covered in the training on December 4 as well as through written instructions available through the new eFile and remote public access system.