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Appellate eFile FAQ

Below you'll find a list of the most commonly asked questions when using Appellate eFile.

General Questions

Electronic filing, otherwise known as eFiling, allows authorized users to file a document with the court directly from a computer using the Internet. Electronic filing is available in both the Oregon Supreme Court and the Oregon Court of Appeals.​
  • File documents with the court 24 hours a day, 7 days a week, from any location with Internet access, except during regularly scheduled maintenance hours.
  • Potential cost savings, including a reduction in production, photocopy, courier, and postage costs.
  • Convenient, secure method to file documents and pay associated fees.
  • Flexibility to file a document up to 11:59:59 p.m. in the time zone in which the court is located, on the date that the document is required to be filed. You are encouraged, however, to eFile well in advance of that deadline to avoid potential problems.
  • Reduce the risk of paper files being delayed, misplaced, or lost by the courier or U.S. Postal Service.

Effective June 1, 2015, eFiling will be mandatory for active Oregon State Bar (OSB) members in the Oregon Supreme Court and the Oregon Court of Appeals.  Active OSB members will be required to eFile in the appellate courts on and after that date, unless a waiver is obtained or court rule allows conventional filing.

 

Use of the Appellate eFIling system requires a separate account from the Oregon circuit court eFiling system (File and Serve) and the circuit court and appellate court case access systems (OJCIN and ACMS).  

 

The rules governing Appellate eFiling can be found in the Oregon Rules of Appellate Procedure Chapter 16, as incorporated in and amended by Chief Justice/Chief Judge Order (CJO) 15-013/15-01 (effective June 1, 2015). 

No. There are currently no charges to use the court's eFiling system. The document recovery charges were eliminated on February 8, 2016 

 

SC Document Required Copies.pdf

COA Document Required Copies.pdf​​

No. You only need to register once. Your username and password will allow you to eFile in both courts.  To eFile a case-initiating document, select the appropriate court; to eFile a document in an existing Supreme Court or Court of Appeals case, enter the case number.​

The Appellate Court Records Section automatically obtains attorney names and contact information, including the attorney’s email address, from the Oregon State Bar through a nightly data transfer. To ensure the accuracy of your contact information, you must notify the Oregon State Bar of any change in your name, mailing address, email address, or other contact information. After the Bar has updated your email address, you must contact the OJD Help Desk in order to update the eFiling system itself. Note: There may be a delay of one to two business days between the date that the Oregon State Bar receives an attorney’s updated contact information and the date that the Bar data is transferred to the Appellate Court Records Section. See ORAP 16.10(2)(a)(v).​

For general questions related to eFiling in the appellate courts, please email: appealsclerk@ojd.state.or.us

For technical questions related to eFiling in the appellate courts, please email: ETSDHelp@ojd.state.or.us

For general questions related to education and outreach, please email: the Communication, Education and Court Management: OETO@ojd.state.or.us

Continue to check the Appellate eFile home page for updates to the eCourt project in the Oregon appellate courts.



Technical Questions

You will need the following hardware and software to eFile documents with the appellate courts:

 

  • A standard operating system, such as Microsoft Windows XP, Vista, Windows 7, or Macintosh OS X.
  • An Internet service provider and a compatible browser that is JavaScript-enabled.  (We officially certify our applications against Internet Explorer version 7 and above, and the most recent version of Firefox.  Although we do not certify against Chrome or Safari, we are not aware of any issues related to those browsers.  However, if you choose to use Chrome or Safari, we cannot guarantee functionality.)  For best viewing, set your monitor resolution to 1024 x 768.
  • A current version of Portable Document Format (PDF) writer software, such as Adobe Acrobat, available at www.adobe.com.
  • A PDF-compatible word processor, such as Corel WordPerfect or Microsoft Word.
  • A scanner to create text searchable PDF copies of documents, such as trial court orders and exhibits, which do not exist in an electronic format. 
The OJD’s Help Desk is available from 7:00 a.m. to 5:00 p.m., Monday through Friday (excluding court closure days), at (503) 986-5582. Please note that, while you may eFile 24 hours a day, OJD’s help desk is not available that entire time; please plan accordingly.  For assistance with Records Office issues, contact the Appellate Records Office at (503) 986-5555, open from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding court closure days.​
The eFiling system is available 24 hours per day, 7 days per week, except for the following regularly scheduled maintenance times:  Mondays from 12:01 a.m. to 3:00 a.m.; and the third Sunday of each month from 6:00 a.m. until noon.​

 

The OJD will post information about the availability of eFiling on the Appellate eFile webpage.

Any original document submitted to the court, such as an initiating document, motion, or brief, must be in a Portable Document Format (PDF), or Portable Document Format/A (PDF/A) and allow for text searching, copying, and pasting into another document. Each PDF or PDF/A document must not be larger than 25 megabytes. All eFiled PDF or PDF/A documents must follow the same format as paper documents, as set out in ORAP 16.15. ​

To become an authorized user, you must:
  1. Be an active member of the Oregon State Bar (OSB) and be authorized to practice law in Oregon;
  2. Have a valid email address on file with the OSB;
  3. Register with OJD to obtain a user ID and password; and
  4. Complete a free, online training.

For more information on registration requirements, see ORAP 16.10.

Attorneys must register to obtain a user name. ​
After completing the registration process, you will receive an email confirming your registration.​
Yes. Your eFiling system password will expire every 180 days. To reset your password, use the Forget Password link located on the log in page.

To avoid technical difficulty, ensure that your password complies with the following password rules. 

Your password must: 
  • Be at least seven characters long 
  • Contain at least one non-a​lphanumeric character 
Note: If there are three failed login attempts within 10 minutes, the account will be locked.​

You can reset your password online at the following location:
https://appellate.courts.oregon.gov

Your username is your Oregon State Bar number. ​



eFiling Questions

During the eFiling process, you will receive two emails. The first email will confirm receipt of the electronic filing. The second email will notify you that your electronic filing was accepted by the Appellate Court Records office. These emails will be sent from appellaterecords@ojd.state.or.us. Please ensure that your email spam filters do not block this email address. When your document is accepted, be sure to check for any comments posted to your filing by the Appellate Court Records Office, which will appear in the body of the email.​​

Prior to calling OJD’s help desk, please verify that the email isn’t in your spam filter. If this is not the problem, please contact OJD’s Help Desk at (503) 986-5582, available from 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding court closure days.​

Oversized or demonstrative exhibits must be conventionally filed. You should note in the “comments” box on the eFiling page that such materials will be conventionally filed. Conventional filings related to eFilings do not require a separate proof of service, as long as the eFiled proof of service lists the conventionally filed document. You must conventionally file the required number of copies of the oversized or demonstrative exhibit documents with the Appellate Court Records Office. See ORAP 16.30. ​

Yes. Electronic service is available for documents filed using the eFiling system in already-existing cases but only for other registered eFilers. Electronic Serivce is not allowed for case-initiating documents. You must serve others via conventional service. Our system has a feature that permits an eFiler to view the eFiling status of other parties or attorneys on the case, to determine who may be eServed. See ORAP 16.45 (outlining the procedures governing eService).​

If a technical problem with the eFiling system prevents the court from receiving an eFiling, the court may, upon satisfactory proof, permit the filing date of the document to relate back to the date you first attempted to file the document electronically. Problems with your equipment, hardware or software, or other problems within your control generally will not excuse an untimely filing. See ORAP 16.25(4).​

Paralegals and legal secretaries will be able to electronically file documents using the username and password of the attorney for whom they are filing. Only attorneys will be issued usernames and passwords. See ORAP 16.10. All emails from the court are automatically sent to the registered attorney’s email address that is on file with the Oregon State Bar. An efiling attorney may elect to have a staff person copied on email relating to eFilings submitted by that attorney; however, the election must be made separately on each eFiling transaction, and the option is not available regarding receipt of eService email. Some email systems can be adjusted so that email from a particular source automatically will be forwarded to another person in the office. Users who would like their court email to be directed to another person in their office should determine if their email systems have that functionality.​

Generally, the username and password required to submit documents to the eFiling system will constitute the signature of the eFiler for purposes of court rules. In addition, eFiled documents must include a signature block with the printed name of the eFiler preceded by an "s/" (e.g., "s/ John Q. Attorney"), the eFiler's address, and telephone number. An attorney must include his or her Bar number. Stipulated eFiled documents, affidavits, and declarations have different requirements. Please note that some signature block stamps add additional security layers to the document which then prevents all or part of the document from being copied and pasted; thus the document no longer complies with ORAP 16.15(1). See ORAP 16.40.​

All electronic filings will be reviewed as soon as practically possible, depending on court workload, staffing, and whether the court is closed for a weekend or court holiday. Electronic filings will not be given priority over filings accepted via mail or in-person.​

Please distinguish among “received,” “accepted,” and “filed”. A document will be considered submitted for filing when the document is received by the eFiling system. When the court staff person accepts the document for filing, the date and time of filing entered in the register will relate back to the date and time that the document was received by the eFiling system, and the eFiling system will affix a stamp to the document indicating the file date. See ORAP 16.25. Although the court will consider documents filed at 11:59 p.m. on the document due date to be timely, eFilers are encouraged to file documents well before that time to avoid potential problems. ​

If you need to eFile a corrected brief or other document due to errors or deficiencies in the original eFiled brief or other document, please select the actual document name as the document type and subtype, and make sure to check the “amended” box. When you upload the corrected document, you must include the entire corrected document, even if you are correcting only one page. In the comments box on the eFiling page on which you upload the document, please note that the document is a corrected version of an earlier eFiled document. Please be specific in the comments box as to what you are correcting.

Continue to check the Appellate eFile home page for updates to Oregon Appellate eCourt.


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