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A written request to inspect or copy court records must be submitted to the appropriate court or administrative office having custody of the record. Requests may be submitted in person, by mail or via the below specified email addresses.
To help us find records that respond to your request, your request must identify as specifically as possible the following:
Your request must also include your:
If your request is not specific enough for us to easily identify and locate the records you want or is very broad (and therefore costly), we may call or write you for more information or clarification so that we can keep your cost and our cost reasonable. Please use Jefferson Copy Request Form to help ensure that you provide all of the information that we need.
We will give you an estimate of costs if they will likely be more than $25.00. We will not proceed further with the request until you confirm in writing that you want us to proceed and until you send payment in advance and the payment clears. We will refund any excess over actual costs. If we underestimated our costs, we will inform you as soon as possible so you can determine whether you want us to continue working to respond to your request.
State law allows us to charge fees to recover our actual costs for locating and providing public records. For photocopies that we make of letter-size or legal-size pages, including normal and reasonable staff time to locate, separate, photocopy, and return documents to files and to prepare copies for mailing, we charge:
Normal and reasonable staff time is 10 minutes or less per request.
We may charge additional amounts for staff time and other actual costs when responding to requests that require additional services or more than the normal and reasonable time for routine requests, including:
State law permits us to charge for certifying that a copy of a document is a true copy. If you request a certified copy, we charge $5 per certificate in addition to the $0.25 per page. For more information, see CJO 13-065 and CJO 14-067.
The Oregon Judicial Department (OJD) provides access to court records maintained in the Oregon eCourt Information system without charge, through public access terminals in each circuit court. In addition, routine requests to inspect court case files may be made at the court clerk’s counter in each state court.
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