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COVID-19 Information - Remote Hearings

The Deschutes County Circuit Court is committed to providing justice and protecting our community during the COVID-19 Pandemic.  One of the key efforts has been to continue holding hearings and trials during the pandemic remotely.  When hearings and trials need to be held in-person, the court has taken steps to ensure appropriate social distancing can be employed in the jury assembly room and courtrooms.  Beginning Fall of 2020, juror orientation and most jury trials will be held at the North Sisters Conference Center at the Deschutes County Fairgrounds and Expo Center to create an even safer environment.  Please scroll down or click on the links below to for further information.  COVID-19 information for jurors can be found here.

Remote Hearings by Telephone and Video

Submitting Exhibits for Remote Hearings

Courtroom at the Deschutes County Fairgrounds and Expo Center

Presiding Judge Orders related to COVID-19

Remote Hearings by Telephone and Video

The Court users Cisco WebEx Meetings to conduct remote hearings by telephone and video.  Please review this document which contains general information about remote hearings:  Remote Hearing Instructions.pdf

You may join a remote hearing or trial by telephone or by video.  Access codes for both telephone and video are listed below.  First, look at the court's calendars to determine which calendar your case is set on and then find the telephone access code or click the link below to attend your hearing by video (Your hearing notice also contains information about how to access the hearing or trial by either telephone or video link.):

CISCO WebEx Conference Line and Video Links

Conference Line Phone Number for all calendars: 1 408-418-9388


Criminal Court 1

Access Code: 146 094 7958##

Click here to Join Meeting

 

Juvenile Delinquency

Access Code: 146 452 4480##

Click here to Join Meeting

 

 

 

Criminal Court 2

Access Code: 146 636 3125##

Click here to Join Meeting

 

Juvenile Dependency Court

Access Code: 146 446 1167##

Click here to Join Meeting

 

 

 

Civil/Domestic Relations

Access Code: 146 198 1496##

Click here to Join Meeting 

 

Mental Health Review

Access Code: 146 248 9664##

Click here to Join Meeting

 

 

 

Trial 1

Access Code: 146 397 6123##

Click here to Join Meeting

 

Settlement Conference

Access Code: 146 324 1491##

Click here to Join Meeting

 

 

 

Trial 2

Access Code: 146 936 2675##

Click here to Join Meeting

 

Shelter Hearings

Access Code: 146 875 5062##

Click here to Join Meeting

 

 

 

Trial 3

Access Code: 146 412 8580##

Click here to Join Meeting

 

Trial Readiness

Access Code: 146 398 3851##

Click here to Join Meeting

 

 

 

Aid & Assist

Access Code: 146 783 3065##

Click here to Join Meeting

 

Small Claims Mediation

Access code 146 050 8105##

Click here to Join Meeting

 

 

 

DVDSP

Access Code: 146 393 6710##

Click here to Join Meeting


Landlord Tenant Trials

Access Code: 146 959 6331##

Click here to Join Meeting


Traffic Arraignments

Access Code: 146 138 4790##

Click here to Join Meeting

Traffic Trials

Access Code: 146 463 9516##

Click here to Join Meeting

 

Landlord Tenant Initial Appearance

Access code: 146 615 0789##

Click here to Join Meeting


Small Claims Trials

Access code: 146 959 6331##

Click here to Join Meeting

2pm Traffic Arraignments

Access Code: 146 819 9527##

Click here to Join Meeting


Juvenile Dependency Trial

Access Code: 146 827 7599##

Click here to Join Meeting



*The conference lines listed for the individual judges are only utilized for hearings set outside of the normal docket sessions and at the direction of a judge.  You will be notified by hearing notice or phone notice if your hearing is scheduled in one of these sessions.  Please contact the court one or two days before your hearing or trial if you are unsure whether your case is scheduled on one of the regular dockets listed above, or one of the special set calendars for an individual judge listed below*

Judge Ashby's Calendar

Access Code: 146 089 6771##

Click here to Join Meeting

 

Judge Crutchley's Calendar

Access Code: 146 348 4713##

Click here to Join Meeting

 



Judge Miller's Calendar

Access Code: 146 693 8677##

Click here to Join Meeting

 

Judge Sykora's Calendar

Access Code: 146 457 9503##

Click here to Join Meeting

 

 

 

Judge Flint's Calendar

Access Code: 146 563 7147##

Click here to Join Meeting 

 

Judge Bagley's Calendar

Access Code: 146 195 8890##

Click here to Join Meeting

 

 

 

Judge Emerson's Calendar

Access Code: 146 568 1511##

Click here to Join Meeting

 



Joining the hearing or trial by video (available January 25, 2021)
  • It is highly recommended that you use the CISCO WebEx Meetings application to join the hearing to ensure you have a good, quality connection.  Generally, connecting by using an internet browser results in poorer quality video.  Please also be aware that the mobile apps for CISCO WebEx Meetings do not offer all of the same functions that are available on the desktop applications for a desktop computer or laptop.
  • If you are experiencing problems with the sound (audio) when joining by video, you have the option of also dialing in by telephone to speak and hear during the hearing or trial. 
  • If you are using the desktop application for both video and audio connections, it is recommended that you keep the "mute" setting on at all times and use the space bar to temporarily un-mute yourself when speaking.

Submitting Exhibits for Remote Hearings (See PJO 2021-01)

You are responsible for providing exhibits to both the court and the other parties prior to the hearing or trial.  If you do not provide exhibits to the court and other parties prior to the hearing or trial, the judge may not allow the exhibits to be considered when deciding your case.

Providing Exhibits for the Court

  • Documentary exhibits filed electronically with the Court pursuant to CJO 20-016 Section 7 must be filed by 12:00 PM two (2) court days prior to the date of the hearing or trial.
    • Users can visit https://oregon.tylerhost.net/ofsweb and register for an account
    • Filers must use an exhibit list in substantially the same format as the attached "Exhibit List."
    • All exhibits may be filed under one "EB" (Exhibit) code as long as they are listed on the cover sheet.
    • Exhibits must be submitted as single unified confidential PDF file (unless >25MB); and (1) Be accompanied by an index that identifies each exhibit, located at the beginning of the submission, and each identified exhibit must be electronically linked to the index; and (2) Include an electronic bookmark for each exhibit.
  • Documentary exhibits which are not filed electronically under CJO 20-16 (7) (a) through (e), shall instead be provided to the court in printed copy, numbered and accompanied by a list of the pre-marked exhibits as required by UTCR 6.080 by 12:00 PM two (2) court days prior to the date of the hearing or trial.  Printed copies of the Court must be placed in an envelope or box clearly marked "EXHIBITS" and on the face of which is printed the case number, case name, and the date and time of the hearing and delivered to the Court Information Windows at the Deschutes County Courthouse, 1100 NW Bond Street, Bend, Oregon.  A party may either provide the court with a self-addressed, pre-postage paid envelope to return the exhibits to the party following the scheduled hearing or trial or may pick-up the documents at the Court Information Window not more than thirty (30) days after the conclusion of the hearing or trial.
  • Non-documentary exhibits provided to the court that are in electronic format, such as audio and video records, under CJO 20-016 (7) (f) shall be placed in an envelope or box clearly marked "EXHIBITS" and on the face of which is printed the case number, case name, and the date and time of the hearing and delivered to the Court Information Windows at the Deschutes County Courthouse, 1100 NW Bond Street, Bend, Oregon by 12:00 PM two (2) court days prior to the date of the hearing or trial.  A party may either provide the court with a self-addressed, pre-postage paid envelope or box to return the exhibits to the party following the scheduled hearing or trial or may pick-up the documents at the Court Information Window not more than thirty (30) days after the conclusion of the hearing or trial.
  • Parties that wish to provide non-documentary exhibits that are physical objects must contact the court by telephone at 541-388-5300 prior to 2:00 PM three (3) days prior to the hearing or trial date for further instructions regarding the provision of the exhibits to the court and other parties.

Providing Exhibits to the Other Parties in the Case

  • All documentary and non-documentary (audio and video) exhibits that are provided to the court must also be provided to all the other parties by 5:00 PM two (2) court days prior to the date of the hearing or trial.
  • In cases where a protective order prohibits the provision of exhibits to another party in the case, the submitting party shall provide two copies of the exhibits to the Court under sections (1) (b) and (1) (c) above and the court will attempt to contact the other party and make arrangements for the provision of the exhibits to the party.
Exhibit List

Use the document below to list your exhibits.  This document must be filed with you exhibits and served on the other party.

EXH 6 - Remote Hearing Exhibit List.pdf

Labeling Exhibits

Exhibits must be labeled with “Exhibit #" on the bottom right hand corner of each page of each exhibit. Pursuant to UTCR 6.080, exhibits must be labeled using the following system:

  • If you are the Plaintiff/Petitioner label exhibits - # 1 – 100
  • If you are the Defendant/Respondent label exhibits - # 101 - 199 

Courtroom at the Deschutes County Fairgrounds and Expo Center

Deschutes County has provided the North Sister Conference Hall at the Deschutes County Fairgrounds and Expo Center as an alternate courtroom location for use by the Circuit Court.  The Conference Hall, with nearly 9,500 square feet of open space, has been set up as a "COVID-19 Compliant" courtroom.  This means that every person seated in the courtroom is at least six feet from any other person in the courtroom.  This includes the jury box, counsel tables and public seating.  The facility also has a separate room large enough to hold jury deliberations while maintaining six feet distance between jurors.

Directions

From SE Airport Way, enter the Fairgrounds and Expo Center using the Mt. Jefferson Drive entrance.  Go straight ahead to the main parking area.  Once parked, enter through the ticket booths at the main gate entrance.  The North Sister Conference Hall is the first large building on the left.  Address: 3800 SW Airport Way, Redmond Oregon 97756.

Security

To improve security and the speed with which people can be screened, please limit the items you bring into the Fairgrounds Courtroom.  All personal items that you bring into the courtroom must fit in a clear one-gallon plastic bag.  Attorneys and litigants may bring additional items necessary for the conduct of trial.

Witnesses

Due to limited space and the ability to hear some of the court proceedings in the lobby area, witnesses have two options upon arrival:

  • Check in with the Deschutes County Sheriff's Office Deputies and provide a contact cell phone number and return to your vehicle while waiting to testify.
  • Wait in the lobby area and wear noise-cancelling headphones provided by the Court.

Presiding Judge Orders

The Presiding Judge has issued several Orders relating to the conduct of Court business during the pandemic, including:

            PJO 2020-01 Regarding Security Release During a Pandemic Event.

            PJO 2020-02 Regarding Suspending Certain Requirements in SLR 7.036

            PJO 2020-03 Regarding Motions to Clear Warrants

            PJO 2020-05 Regarding Modifying Fines and Fees during the COVID-19 Pandemic

            PJO 2020-07 Regarding the Conduct of Juvenile Hearings

            PJO 2020-08 Requiring Protective Face Coverings in Court Facilities

            PJO 2020-12 Regarding the Conduct of Out-of-Custody Arraignments

            PJO 2020-13 Establishing an Alternate Court Location for Jury Trials

            PJO 2021-01 Regarding Exhibits Pursuant to UTCR 6.050 and CJO 2020-016

These orders, and all other operative Presiding Judge Orders, can be found here (scroll down to Presiding Judge Orders).



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