COVID-19 and appearing for court by phone or video
The majority of hearings being held during this time of social distancing are occurring with the use of "simultaneous electronic transmission" (telephone and video.) Appearance information (including conference call numbers) can be found on the hearing notice.
It is important to practice good etiquette when attending a hearing by phone or video.
Exhibits for hearings by phone or video
Amended CJO 20-006 allows filers to submit trial exhibits that can be converted to a PDF through File & Serve, if the proceeding is to be conducted by remote means.
Section 7 of the amended CJO 20-006 details the changes.
Attorneys must submit exhibits through File & Serve. Due to the envelope limit of 25MB, some filings may need to be submitted in multiple envelopes. The filer should submit the document as confidential. Documents that do not meet these requirements will be rejected.
Self-represented parties must submit exhibits via email. See our Contact Us page for the email address to use based on case type. Exhibits must be copied to the opposing party at the time of emailing them to the court.
Self-represented parties without email or scanning capabilities may use the courthouse lobby drop box to submit exhibits to the court, provided they send copies to the other party. Exhibits must be clearly marked with the case name, case number, and date/time of the hearing.
- Exhibits must be in a single, unified PDF
- The PDF must include both a linked index or table of contents, and a bookmark for each exhibit
- You must mark your exhibits before you submit them, and those exhibits must correspond to the exhibit list you filed
- All exhibits must be filed at least 24 hours prior to a scheduled hearing
For exhibits that are video or audio files, contact the court and the clerk will send you a secure file transfer request which you may use to submit your video or audio files. Exhibits must be provided to all parties at the time you provide them to the court. File size limit: 1 GB
Clatsop County Circuit Court is committed to providing fair, accessible, and timely justice to promote the rule of law, protect individual rights, and resolve conflicts. With our state of the art courtroom technologies we hope to:
- Improve the quality of courtroom litigation
- Reduce litigant costs
- Improve access to justice
- Increase courtroom security
- Strengthen public trust & confidence
Courtroom technologies and services are available to parties without cost, subject to the following conditions:
- Advanced scheduling (and availability) of the equipment before the proceeding
- Compliance with all technology requirements of private equipment
The courthouse has two public Wi-Fi networks. Courtesy Internet is provided to the public by Clatsop County. OJD Guest Wi-Fi is provided by the Oregon Judicial Department. The court does not provide technical, software or other support services to any user, either in the courtroom or the lobby.
- All requests to appear for a hearing via telephone must be preapproved by a Judge.
- A calling card must be presented for long distance calls to be made from the courtroom.
- The courtrooms are restricted to two incoming phone lines. If more than two parties will be attending a hearing telephonically they will need to either:
- Conference call together prior to calling into the court
- The party requesting the telephonic hearing can provide a conference call for all parties, including the court, to dial into for the hearing. That number must be provided to the court at the time the hearing request is made to the court.
The court can accommodate video hearings with locations using Polycom video conference systems or individual parties who connect to the court's web video conference system using a computer with an attached webcam, speakers and microphone.
To request an appearance at a hearing via video, the appropriate filing must be submitted to the court as soon as possible, but no later than 5 days prior to the date of the hearing. If requesting a video appearance from a Department of Corrections (DOC) location, please note that in your filing and provide the facility name and inmate’s SID/DOC number.
- If the request is granted for a DOC location, Court Calendaring staff will facilitate setting up and testing the video connection.
- For all other approved appearances by video, contact the Court’s Technical Support at CLT.Tech@ojd.state.or.us.
- Please provide all of the following information
- name of the person to appear via video
- case number
- date and time of the appearance
- requesting parties’ names
- video location and connection type
- contact person name, email and phone number
- IP address (if Polycom)
- The court will facilitate setting up and testing the video connection prior to the hearing.
Computer Connectivity and other Audio Visual (ELMO, computer projector, DVD and CD integrated devices, etc.)
- To reserve ELMO, a computer projector, a screen, or any other specialized equipment, please contact the Court Technical Support at CLT.Tech@ojd.state.or.us with your request. Include the case number, requesting party’s name, and the approximate date and time of the hearing.
- Laptop computers can connect to the courtroom’s display systems via ClickShare. A court provided USB device is plugged into your laptop and a small application is installed that allows you to connect to the display system in the courtroom.
- Big screen monitor displays and DVD players are available in all courtrooms.