Skip to main content

Oregon State Flag An official website of the State of Oregon »

Oregon Judicial Department Logo

Case File Copies

Requests can be made in person, online, or by mail on a first come, first serve basis.

To obtain copies in person visit us at

Malheur County Circuit Court
251 B. Street West, Second floor
Vale, OR 97918
To request copies by mail
Send a request with a self-addressed stamped envelope and include the following information: 
  • The complete name of the person or persons involved
  • The case number or year it was filed
  • The specific documents you are requesting (or entire case file)
  • How you want to receive the documents (electronic/emailed copy, or hard copy)
  • State whether or not you want each document certified, or just regular copies
  • Your name and contact information in case we have questions
Include a check made payable to the State of Oregon.  If you do not know the correct amount for your request, we accept not-to-exceed (NTE) checks with a maximum of $30.00.
Mail the letter, check and self-addressed stamped envelope to: 

Malheur County Circuit Court
251 B Street W. Box 3
Vale, OR 97918

To request copies online

Case File Copies may be requested through an online web form.

Electronic copies converted from paper documents are .20 cents per page.
Electronically stored case documents (any number of pages) are $3.00 per case.
Hard copies are .25 cents per page.
Certified copies are $5.00 per document plus .25 cents per page.
Exemplified copies are $10.00 per document plus .25 cents per page.

**Postage costs will be added for mailed copies
** The court charges a minimum of $5.00 for credit card payment by phone

Difference between Copies, Certified Copies, and Exemplified Copies

  • Copies are electronic images (TIFF, PDF) or photocopies of any document in the file or an audio recording.
  • Certified Copies are photocopies of a filed document in its entirety (everything within a staple) that is sworn to be a true copy by a Court Clerk. The certified copy should not be taken apart. If the staple is removed the certification becomes invalid.
  • Exemplified Copy, also called a 3-Way Certificate, is a photocopy of a pleading in its entirety that authenticity is sworn to by the Trial Court Administrator. The signature of the Trial Court Administrator is sworn to by the Presiding Judge then the Trial Court Administrator swears to the authenticity of the Judge’s signature. These copies are often required by other states and countries when copies are being submitted for filing in their local court. It takes two to three additional days to process an exemplified copy request.