June 25, 2026
Index
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Agenda
Task Force on the Intersection of Tribal and State Forensic Behavioral Health
Email: sca.esd.tftsbh@ojd.state.or.us
Contact: Channa Newell
Public Notice and Meeting Agenda
- Task Force on the Intersection of Tribal and State Forensic Behavioral Health
- Thursday, June 25
- 1:00 pm - 4:00 pm
- Remote Location: Webex Public Link (opens Webex meeting)
- In-Person Location: OJD Education and Training Center (Room 529), Justice Building 5th Floor, 1162 Court Street NE, Salem, OR 97301
- Welcome
- Chair Stacy provides a welcome.
- Introductions and Goals from Representatives of Tribes
- Each member who represents a tribe is invited to introduce themselves and share with the group three items:
- 1. The key issues for your tribe in behavioral health;
- 2. Your insight and experiences with accessing behavioral health services for tribal members;
- 3. The goals and hopes held for this group.
- Introductions from Non-Tribal Representatives
- Each appointed member who is not a tribal representative is invited to introduce themselves and share with the group:
- 1. Your experience in behavioral health; and
- 2. The goals and hopes held for this group.
- Introduction of the Tribes
- Each member who represents a tribe is invited to provide the Task Force with key information about the tribe you represent and to provide information that you wish for the state to know.
- Discussion on Ways to Involve Persons with Lived Experiences
- Housekeeping Discussions:
- Public meeting laws
- Public comment period
- Website, recording, and agendas
- Rules
- Staff reviews the rules of the Task Force
- Task Force approval of the rules
- Public Comment
- Homework and Next Steps
- Adjourn
Chair
- Hon. Naomi Stacy, Judge, Confederated Tribes of the Umatilla Indian Reservation
Vice Chair
- Hon. Denise Keppinger, Judge, Columbia County Circuit Court
Members
- First Lady of Oregon Aimee Kotek Wilson, MSW
- Lisa Nichols, Manager, Intensive Forensic Services, Oregon Health Authority, Behavioral Health Division
- Leslie Wu, Policy Advisor, Department of Justice
- Kimberly Lindsay, Executive Director, Community Counseling Solutions
- Hon. Karen Costello, Chief Judge, Confederated Tribes of Coos, Lower Umpqua, and Siuslaw Indians
- Hon. Gayleen Adams, Chief Judge, Confederated Tribes of Warm Springs
- Hon. Melissa Cribbins, Chief Judge, Coquille Indian Tribe
- Hon. Ronald Yockim, Chief Judge, Cow Creek Band of Umpqua Tribe of Indians
- Hon. Patrick Melendy, Chief Judge, Confederated Tribes of Grand Ronde
- Sharon Stanphill, Chief Health Officer, Cow Creek Band of Umpqua Tribe of Indians
- Cindy Cecil, Clinical Director of Behavioral Health, Yellowhawk Tribal Health Center
- Adrea Korthase, Indian Child Welfare Act Analyst, Office of the State Court Administrator
Staff
- Channa Newell, Senior Staff Counsel for Government Relations, Office of the State Court Administrator
- Kiely Lyons, Analyst, Office of the State Court Administrator
Meeting Materials
PowerPoint: Overview of Oregon's Public Meetings and Public Records Laws
Slide 1: Overview of Oregon's Public Meetings and Public Records Laws
- Task Force on the Intersection of Tribal and State Forensic Behavioral Health
- Sam Dupree, Sr. Assistant General Counsel
- Oregon Judicial Department
- June 2026
Slide 2: Oregon Public Meetings Law
- "The Oregon form of government requires an informed public aware of the deliberations and decisions of governing bodies and the information upon which such decisions were made. It is the intent of [the Public Meetings Law] that decisions of governing bodies be arrived at openly.”
- Task Force is both a “public body” and a “governing body”
- "Public body” means the state, any regional council, county, city or district, or any municipal or public corporation, or any board, department, commission, council, bureau, committee or subcommittee or advisory group or any other agency thereof.
- "Governing body” means the members of any public body which consists of two or more members, with the authority to make decisions for or recommendations to a public body on policy or administration.
Slide 3: Oregon Public Meetings Law Pt. 2
-
Key Requirements of the Public Meetings Law:
- For public bodies to hold meetings and make decisions in a manner that is open to the public unless an executive session is authorized.
- For public bodies to give notice of meetings and to take minutes or otherwise record meetings.
- For public bodies to comply with statutory requirements regarding location, voting, accessibility of public meetings, and others.
Slide 4: Oregon Public Meetings Law Pt. 3
- A “meeting” does not include:
- On-site inspection of projects or programs, and
- Attendance of members at any national, regional or state association to which the public body or the members belong.
- A gathering of less than a quorum of a governing body is not a “convening” and therefore not a “meeting,” unless the participants use serial electronic written communication or an intermediary to communicate as a quorum.
Slide 5: Oregon Public Meetings Law Pt. 4
- Using serial electronic written communication or intermediaries to communicate about official business that ultimately includes a quorum
will constitute a meeting and the public meeting requirements apply.
-
Exemptions:
- Private executive sessions may be held to discuss certain matters such as litigation matters and legal advice.
- Some specific types of meetings are statutorily exempt from public meetings requirements.
Slide 6: Oregon Public Records Law
- This Task Force is considered a public body
- "Public body” includes every state officer, agency, department, division, bureau, board and commission; every county and city governing body, school district, special district, municipal corporation, and any board, department, commission, council, or agency thereof; and any other public agency of this state
- Every person has a right to inspect any public record of a public body in this state, unless an exemption applies
Slide 7: Oregon Public Records Law Pt. 2
- Public records are “any writing that reflects conduct of the public’s business” that is “prepared, owned, used, or retained by a public body”.
- Examples:
- Paper and electronic documents
- Emails and instant messages
- Phone logs, voicemails, and text messages
- Video and audio recordings
- Photos
- Data
Slide 8: Oregon Public Records Law Pt. 3
- Creating or storing a record on your personal device or email
DOES NOT turn a public record into a private record.
- This includes personal phone communications and emails.
- Be careful communicating on personal devices and accounts.
- It may subject the device or account to a search if a public records request is made.
Slide 9: Oregon Public Records Law Pt. 4
- Retain Task Force-related records and communications you:
- For a minimum of two years
- Everything else can be deleted
Slide 10: Public Records Exemptions
- There are many conditional and unconditional exemptions (see ORS 192.345 and 192.355). Some that may apply are:
- Internal advisory communications
- Privileged communications
- Public employee address, birth date, social security number, and telephone number
- Records that, if produced, would be an invasion of personal privacy
Slide 11: Record Request Procedures
- The public may submit requests for Task Force records.
- If you receive a request, please route it to the task force via email or the Task Force website as soon as possible.
- Requests must be in writing and acknowledged within 5 business days.
- Your organization may have its own processes.
- You will have an opportunity to review any records prior to a decision on whether to release.
- Must respond within 15 business days, if possible.
Slide 12: TIPS/TAKEAWAYS
- Communicate thoughtfully and intentionally
- If possible, avoid using personal devices or accounts
- If you receive a request, coordinate the response with the Oregon Judicial Department (OJD)
Slide 13: Thank You
Proposed Rules
Task Force on the Intersection of Tribal and State Forensic Behavioral Health Proposed Rules
Proposed: June 25, 2026
Adopted: ____________
The Task Force on the Intersection of Tribal and State Forensic Behavioral Health (Task Force) was established by House Bill 2005 (2025), Chapter 559, 2025 Chapter Laws. The Task Force is considered a public body for purposes of Oregon Public Meeting Laws and Task Force meetings are open to the public.
Rules:
- 1.
Quorum: The majority of voting members of the Task Force constitutes a quorum for the transaction of Task Force business. In the absence of a quorum, the chair or vice chair may assign one or more members to receive public comment. A Task Force member may participate by telephone or other electronic means for purposes of a quorum. Voting members are the appointed representatives of each of the nine Tribal government/courts, two tribal service providers, a community health provider, the Governor’s Office, Oregon Health Authority, and the Oregon Department of Justice.
- 2.
Task Force Action: Official actions by the Task Force require the approval of a majority of the voting members of the Task Force. The votes of Task Force members will be recorded.
- 3.
Non-voting Members: Members appointed by the Chief Justice are considered non-voting members.
- 4.
Chair and Vice Chair: The Chair and Vice Chair of the Task Force were selected by the Governor. As such, she has selected the Hon. Naomi Stacy to serve as Chair and the Hon. Denise Keppinger to serve as Vice Chair.
- 5.
Meetings: The Task Force shall meet at the time and place as directed by the Chair. All Task Force meetings shall be open to the public. The Chair shall set agendas, and cause notice of the time and place the meetings at least 48 hours in advance. Agendas shall be posted to (website) and on
Oregon Transparency : Public Meetings : State of Oregon (opens link to external website).
- 6.
Recording: All Task Force meetings shall be recorded.
- 7. Amending Rules: Task Force rules may be amended by an affirmative vote of a majority of the voting members, but at least one day’s notice of proposed changes shall be given in writing to each task force member.
- 8.
Vacancy: If a vacancy occurs, the representative entity shall immediately notify the Governor or the Chief Justice of the vacancy and any recommendations for filling the vacancy.
- 9.
Abstaining: If a voting member is abstaining from a vote, that vote shall not be counted for or against an action. The abstaining member must note their abstention on the record and may state the reason for abstaining from the vote.