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Oregon eCourt: The Implementation Process


The Oregon Judicial Department (OJD) completed its statewide implementation of Oregon eCourt (powered by Odyssey, an integrated software for state courts) in June 2016. The implementation took place starting in 2012 court by court over a five-year period in each of 36 circuit courts across the state, including Oregon Tax Court. OJD's new court technology integrates court management components system-wide, sharing data and information within a single database. Oregon eCourt provides data and processing functions for case management, financial management, File & Serve, authorized document access, ePayment, public access (includes free public access to case information and subscription service for lawyers, government users, media, and businesses to access more detailed case information), Guide & File (featuring interactive online forms that can be eFiled for self-represented filers), and SessionWorks Judge Edition (an Odyssey component that electronically supplies judge dockets with person-based case information—including both current and past cases related to the person appearing in their courtroom).

The decision to implement integrated software transformed OJD’s paper-intensive system to a paperless electronic system that manages the intake, storage, security, distribution, publishing, and electronic retrieval of documents more efficiently for court staff and judges, and allows OJD to make continual improvements in public access to the justice system. Working from its statewide database, the integrated system organizes case information by person rather than by case number. The person-based system helps judges make the most effective decisions in pretrial releases, sentencing, and probation violations in criminal cases. The person-based system is particularly helpful in cases involving dependency, delinquency, family law, abuse cases, and other cases where the court’s decision can affect the safety and future of children, other members of the family unit, and the general public.
 
Additionally, between 2008 and 2015, the Oregon Supreme Court and the Oregon Court of Appeals implemented ePayment, an eFiling system developed in-house, and OnBase software for their Appellate Electronic Case Management System (ACMS). OJD originally looked to the same software for the circuit courts and Tax Court, but shifted direction due to budget shortfalls caused by the economic downturn of 2008-2009. As OJD sought a less expensive way to achieve Oregon eCourt, a more efficient and cost-effective solution was found in the single-solution benefits of Odyssey software—a recently developed integrated software suite designed specificallyfor courts.
 
The keys to our successful enterprise‑wide technology and business change are described in the sections below. Additional details of Oregon eCourt implementation can be found in the Oregon Judicial Department Annual Reports section (see OJD annual reports from 2011-2016) on the Reports, Statistics, & Performance Measures page.
 
 

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