Copy & Audio Requests

Audio recordings are available electronically or on a CD. Requests may be made via the SharePoint link electronically, in person, or by mail. Please allow at least 14 - 21 judicial days for completion of your request, older cases may require additional time.

• In person requests may be made by going to Room 107.
• Requests by mail may be sent to: Linn County Circuit Court, PO Box 1749, Albany, OR 97321.
• Questions may be submitted by email at lin.copycenter@ojd.state.or.us or by phone 541-812-8770

Please include the following information on the Court Records Request Form to process your request as quickly as possible:

• Contact information (all required *)
• Your name first and last
• Upcoming hearing?
• Email
• Phone number
• Case Information
• County
• Case Parties
• Case # (if unknown use default 0000)
• Request Information
• Request Type
• Format
  
• Case Audio Requested
  
• Date & Time of Hearing
  
• Judge's Name
  
• Number of copies
• Preferred delivery
  
• Additional Information
  

Failure to comply with the above requirements may result in your request being returned to you.

Digital Recording Format and Software Needed
To listen to the audio recording, you will need a personal computer with a sound card and speakers. In addition, a software application called The Record Player must be installed on the computer. This software is free and can be downloaded by clicking on the "The Record Player" button below. Please review the FTR Player Instructions.

The cost for requesting copies is as follows and is due prior to disbursement of copies. Court will notify you with the total cost.

• Paper Copies: $3.00 per case and $0.25 per page
• Paper Certified Copies: $5.00 for a certified copy (in addition to the per page copy charge)
• Emailed Copies: $3.00 per case
• Certified Emailed Copies: $5.00 per document
• Paper Exemplified Copies: $10.00 for an exemplified copy (in addition to the per page copy charge)
• Postage - Charge depends on number of copies
• Audio/Electronic recording – $10.00 per 1-3 hearings
• CD - $11.00 per 1-3 hearings

Linn County Circuit Court will accept the following forms of payment:

• In person- Cash, Personal check, Cashier check, Money Order, Credit or Debit card (Visa, MasterCard, or Discover Card only).
• By Mail- Personal check, Cashier check, Money Order. Please make checks payable to “State of Oregon" and include the case number on the check
• By Phone- Credit or Debit card (Visa, MasterCard, or Discover Card only), name must appear on the card.

Note: If you are making payment by check and do not know the exact amount of copies to be made, send a blank check made payable to the State of Oregon, and in the memo line, write “Not to Exceed" and an amount you believe will cover the cost of the copies. Records staff will then fill in the exact amount and send the receipt, along with the copies, in the self-addressed, stamped envelope you have provided for that purpose.​

• Copies are electronic images (TIFF, PDF) or photocopies of any document in the file or an audio recording.
  
  
• Certified Copies are photocopies of a filed document in its entirety that is sworn to be a true copy by a Court Clerk. The certified copy should not be taken apart. If the staple is removed the certification becomes invalid.
  
  
• Exemplified Copy, also called a 3-Way Certificate, is a photocopy of a pleading in its entirety that's authenticity is sworn to by the Court Clerk. The signature of the Court Clerk is sworn to by the Presiding Judge then the Court Clerk swears to the authenticity of the Judge's signature. These copies are often required by other states and countries when copies are being submitted for filing in their local court. It takes two to three additional days to process an exemplified copy request.​
  

The Oregon Judicial Department delivers all Documents in encrypted emails. Once received, you may be required to perform the following steps:

• Click “Read the message"
• Click “Sign in with a one-time passcode"
• Open email with one-time passcode
• Enter “one-time passcode" as prompted in original email​