The Circuit Court records all hearings and trials for all case types except traffic, small claims, landlord tenant and juvenile delinquency. To request a copy of the transcript from a hearing of trial you must submit a request on the Court’s Transcript Request form (see below).
If you are not filing an appeal of your case, you may only need an audio copy of the hearing or trail and not a transcript. An audio copy is a sound recording that you listen to. A transcript is a written record of the hearing that you read. Transcripts are made by a professional transcriber who listens to the audio (sound) recording and types the spoken words into a written document. Transcripts are much more expensive than audio copies.
State law restricts who may receive transcripts of hearings and trials for some case types such as adoptions and juvenile cases. If you are requesting a transcript from a restricted (confidential) case type, your request may be denied or you may be required to complete additional paperwork, show identification and pick up the copies in person.
When the Court receives your transcript request form, the audio copy/transcript coordinator will prepare an audio copy of the hearing and assign a private transcriber to listen to the audio copy and prepare the written transcript. You will be notified when the court makes the assignment to the transcriber. The transcriber will contact you regarding payment and estimated preparation time.
What are the fees for transcripts and when are they due?
The fees for transcripts are set by state law (ORS 21.345) at:
- Up to $3.00 per page for the original transcript
- $0.25 per page for additional copies of the transcript
Fees are paid directly to the private transcriber. The private transcriber will tell you what forms of payment they accept (cash, check, money order, credit cards, etc.) and when the payment is due.
When should I receive my written transcript?
The amount of time it takes for the transcriber to prepare your transcript depends on the length of the hearing or trial being transcribed and the current workload of the transcriber. Questions or concerns about the time it will take to prepare a transcript should be discussed with the assigned transcriber.