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Office of the State Court Administrator

The Office of the State Court Administrator (OSCA) oversees Oregon's statewide, state-funded court system. OSCA promotes efficient, statewide improvement and supports local courts in responding to community and statewide needs.

The Chief Justice of the Supreme Court is the administrative head of the Oregon Judicial Department – a statewide, unified court system with almost 200 judges and more than 1600 full and part-time staff. The Chief Justice appoints the State Court Administrator who serves as OJD's chief administrative officer. The State Court Administrator is a position created by statute. The State Court Administrator assists the Chief Justice in supervising the state courts, by setting out the statewide personnel and administrative rules and policies that courts must follow as being part of a unified state court system.


The Appellate Court Services Division (ACSD) has two sections: the Appellate Court Records Section (ACRS) and the State of Oregon Law Library (SOLL). 

ACRS processes all case documents for the Supreme Court and the Court of Appeals, including petitions, appeals, motions, briefs, notices, and correspondence; and manages appellate transcript filing, calendars oral arguments, administrative orders, appellate judgments, and appellate archives.

SOLL is the principal legal research center for Oregon appellate and trial courts, Tax Court, executive agencies, and Oregon citizens. It is open to the public without charge and provides services to lawyers and pro se patrons. The library publishes bound appellate opinions and continues to develop its digital collections that include full text search of Oregon Attorney General Public Records Orders from 1981-2015; and Oregon Appellate Court Briefs and Opinions, with briefs dating back to March 2005 and opinions dating back to 1998.
BFSD​ manages the state court system’s finances and ensures that internal controls effectively safeguard state assets. The division:
  • Prepares and administers the budget
  • Prepares financial reports
  • Oversees internal controls
  • Collects and disburses court revenues, including filing and other court fees, fines, restitution, and assessments
  • Processes payments, including preauditing invoices
  • Coordinates purchasing
  • Coordinates risk management
  • Manages the state court system’s fixed assets​

Communication, Education, and Court Management (CECM) develops and delivers a range of products and services to help advance the mission and goals of the Oregon Judicial Department (OJD), including education and training to ensure OJD judges and staff are knowledgeable and well-trained; support functions for many of OJD’s governance committees; production of internal and external communication materials and publications; liaison functions with the media and court stakeholders; and participation and assistance in OJD outreach and civic activities; all of which help ensure that the role, mission, services, and activities of the state courts are understood and supported by judges, staff, the public, the Oregon Legislature, and OJD’s public safety partners.

 

Judicial Education

All new judges take the New Judge Seminar that prepares them to shift from the role of an attorney, who advocates for one side of a court case, to a new role as judge – the unbiased and neutral arbitrator in the courtroom. CECM’s judicial education programs keep OJD judges informed of new case law and the challenges of changing societal demands on the justice system. Seminars, annual conferences, in-class and online education, and Judicial Regional Continuing Legal Education (CLE) programs are held on a regular basis.

 

Staff Education

Staff education starts upon hire with CECM’s Statewide New Employee Orientation Program (includes State government civics, the role of the courts, customer service, Information Security, and ADA - the Americans with Disabilities Act). Other professional development, skill, and knowledge building programs like the Judicial Support Staff Program, Peer Information Exchanges (PIE); Supervisory CAMP, Clerk College, and a variety of technology-related webinars are offered as needed.

 

Court Business Process & eServices

CECM’s key roles in the development and implementation of Oregon eCourt will carry forward in the ongoing development of court business processes; updates and maintenance of the Online Help system; testing of upgrades and patches; internal and external training as Oregon eCourt software updates and components are introduced; development of OJD’s online interactive forms (OJD iForms) to assist self-represented litigants; development and oversight of the OJD eFiling and Guide & File systems; and development and maintenance of standard statewide reports and statistics.​

Court Language Access Services (CLAS) coordinates interpreting services in Oregon circuit courts for people with limited English proficiency in more than 180 languages and for the hearing impaired. To provide interpreting in most judicial districts statewide, the Oregon Judicial Department (OJD) employs schedulers and full-time Oregon Certified Spanish and ASL interpreters and contracts with freelance interpreters. CLAS also offers training and consulting on best practices and on working with interpreters to Oregon circuit courts and judicial system partners. Quality interpreting and administrative efficiency are ensured through coordination between CLAS and the circuit courts.
 
CLAS trains interpreters of all languages in the Code of Professional Responsibility for Oregon Court Interpreters, court ethics and protocols. Over 100 interpreters of Spanish, Russian, Vietnamese, and other languages are currently certified or registered through the OJD/CLAS Certification and Training Program. CLAS maintains a roster of Oregon Certified and Registered Court Interpreters on the OJD website for those who wish to verify an interpreter’s credential or to hire a certified or registered interpreter for out-of-court work.
 
Per ORS 45.275​ no fee shall be charged to any limited English proficient person for the appointment of an interpreter. Court interpreting in circuit court shall be paid by the state.

Mission Statement: Court Language Access Services provides mandated linguistic access to the Oregon State Courts through trained ethical interpreters, education of the court and responsible resource management.

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ETSD provides electronic access to state court systems for OJD, state agencies, city and county agencies, businesses, and the public. It also provides technology support to OJD administration and the courts; and provides Help Desk services for business partners and the public; facilitates OJD's data and communications infrastructure; acquires, maintains, and supports software and hardware components; provides in-house developed software;​ maintains OJD's website and ensures public access to online information and eServices, including eFiling, ePay, and online interactive forms; and supports OJD's internal website and sharepoint site for OJD judges and staff.
​ESD is the cental administrative and governance office for the Oregon State Court Administrator (OSCA). The division is comprised of legal, analytical and administrative support staff that provide direct services and executive coordination for the State Court Administrator in overall OJD administration; other state agencies; the Legislature, the public; and external organizations. 

Staff provide office reception and assistance duties; prepare official OJD and OSCA documents and communication; manage policy databases and information distribution systems.

Legal and analyst staff review and responds to public inquiries and record requests; a wide range of general media inquiries, issues, and requests; coordinate data, fiscal and legal services for legislative and intergovernmental relations activities; and oversee/support OJD administrative, civil and criminal law, policies and procedures, ADA policy; supports Judicial Conduct and Uniform Trial Court Rules committees; and manages the statewide judicial pro tempore program and senior judge services.
HRSD provides the Oregon Judicial Branch with a full-service personnel program supporting the entire statewide Oregon Judicial Department (OJD) workforce of judges and staff in circuit, appellate, Tax Court, and OSCA to ensure that OJD meets its statutory obligations as an employer, including overseeing consistent administration and compliance with the Chief Justice's statewide personnel system, personnel policies and rules, and ensuring an efficient and accurate payroll and benefit records system. 
 
The Internal Audit Program (IA) provides independent and objective assurance consulting. IA is responsible for examining and evaluating OJD's Internal functions and activities to help promote accountability. Internal Audit reports to the Chief Justice, the State Court Administrator, and the internal audit committee. The Audit Program provides audits for change of management; financial related issues; annual OJD-wide and area risk assessments; and reviews central administration and court operation internal controls, providing recommendations when needed. The IA has a "hot line" that accepts reports of fraud or financial misuse; may participate in internal OJD investigations; and provides recommendations to ensure that new OJD programs are set up to using best practices. 
JFCPD includes the Citizen Review Board (CRB), Family Law Program, and the Juvenile Court Improvement Program (JCIP), providing the courts with information through case reports of children and youth in foster care; statewide management of Violence Against Women Act (VAWA) grants and related education and support for judges and staff; statewide management of Oregon JCIP grants and related education and support for judges, staff, and stakeholders; support for statewide committees and task forces involved in juvenile and family court matters; and support and technical assistance for a variety of statewide efforts related to family law self-representation, child support, probate, guardianship, conservatorship, and protective proceedings matters.
LCD provides legal advice and services to all state trial and appellate courts and judges, the State Court Administrator, and OSCA divisions and programs. Services include: legal advice, research, and analysis on issues of court administration and the state court system; litigation and tort claim management and representation coordination; negotiation, review, development of legal contract terms for state court system contracts; circuit court fee civil schedule and the related Chief Justice Orders (CJOs); OJD legislative bill review, analysis, and implementation; and judge and employee education on legal topics. LCD services advance statewide uniformity in judicial administration by providing consistent legal advice, minimizing Judicial Branch liability risks, and enhancing responsible resource management by ensuring compliance with statutory and constitutional requirements.

Pursuant to ORS 1.177 and 1.180, and at the direction of the Chief Justice, the Oregon Judicial Department (OJD) Marshal's Office manages personal and physical security, emergency preparedness and business continuity for the Oregon Judiciary. Marshal's Office manages facility evacuation for the Appellate and Tax Courts and the Office of the State Court Administrator (OSCA). Marshal's Office also manages the OJD Emergency Response Trailers. These programs are in direct support of the OJD mission to provide fair and accessible justice services that protect the rights of individuals, preserve community welfare, and inspire public confidence.

 

OJD 2014-19 STRATEGIC PLAN - Court Security and Business Continuity

“Our courts are committed to providing safe and secure facilities that will ensure the availability of justice in Oregon’s communities. Emergencies, disasters, and accidents affecting court operations can occur at any time, usually without warning. Proper planning and a prompt response are essential to ensure continued court services and access to court records."

 

Strategically Critical

Implement the statewide security, emergency preparedness, and business continuity plans, and continue developing and testing circuit court and division plans

For more information on OJD security, emergency preparedness, and business continuity efforts, please contact the Marshal's Office.

Our mailing address is:
Judicial Department
Supreme Court Building
Attn: Marshal's Office
1163 State St.
Salem, OR 97301-2562

We are located at:
Oregon Justice Building
3rd Floor, Rm. 336
1162 Court St.
Salem, OR

We can be reached at:
503.986.5635
(General)
503.986.5401
(fax)

Marshal's Office Staff

Judicial Marshal Profiling Complaint Form

Marshal's Office History


Our State Court Administrator is Kingsley W. Click. She is responsible for making the Judicial Department work day-to-day. She oversees all administrative and executive operations of the state trial and appellate courts, the indigence verification program, and the foster care review program. She carries out these responsibilities through the eleven divisions and programs described below whose division directors report directly to the State Court Administrator.

Information & Resources

OSCA Organizational Chart

Office of Public Defense Services (OPDS)

 

 Records Requests

The Office of the State Court Administrator has a policy and request form to help people request public records and to help state court staff provide public records. To request Public Records, click on the button below. 

Obtain Public Records

 

 Contact Us

Mail:
Kingsley W. Click
State Court Administrator
Supreme Court Building
1163 State Street
Salem, OR 97301-2563

Phone/Fax:
Phone: 503.986.5500
Fax: 503.986.5503
Oregon Relay Service 711 TTY

Email:
ojd.info@ojd.state.or.us

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